It Always Pays To Hire a Virtual Administrative Assistant

The usage of web in the private business sector has created the biggest boom in business the world has ever seen. It is evaluated that just about 80% of the whole world's populace utilizes the web for different purposes. A percentage of the world's greatest organizations are completely dependable on the web. Little, medium and gigantic, different types of organizations have a web vicinity now and the numbers are expanding quickly regularly. In the event that you are beginning a business or are as of now running a little business then the web is your source to develop enormous. There are endless conceivable outcomes with it and a standout amongst the most essential is that you can now make contracting on it as well.

Each representative needs a partner to take care of the regulatory errands. For little organizations utilizing an aide might be a trouble. Since the business is in its child arranges, the conceivable outcomes to develop while paying broadly for keeping the workplace running might be an issue. At the same time an aide can't be overlooked in light of the fact that one man can't do everything alone. The virtual administrative assistant is the best decision when you need quality work at all conceivable cost.

Enlisting a virtual director is financially savvy on the grounds that you'll be using a considerable measure less as contrasted with an aide enlisted full time at the workplace. With an office representative there are a large number of additional costs appended like duties, additional office space, extra minutes, additional service bills and a considerable measure more. This can without much of a stretch consume up a ton of plan which is important particularly for the little entrepreneur. Enormous undertakings can adapt to that however when the organization is in developing stages the costs ought to be as low as zero.

VA's are prepared experts who can convey any sort of regulatory work. They are proficient to perform huge amounts of errands in the accurate way the customer requests that them to do. They are individuals who have as of now been on secretarial positions and they know how to deal with the work of an office in a slick and viable way. Since the customer and the VA are not present eye to eye with one another, the interchanges are generally made through messages which are a decent practice as everything comes in composing naturally.
The virtual administrative assistant will forward you each work through the email and this would be great in light of the fact that a record will naturally be kept up. On the off chance that you ever need to look out for his work you can do so by taking a gander at the past messages and information exchanges to clear up the perplexity.

Let Your Real Estate Virtual Assistant Do the Talking

On the off chance that you are intrigued by buying another home, office, loft or a chateau in some zone that you not excessively acquainted with, a real estate virtual assistant can deal with a variety of basics concerned in discovering you the spot. The associate is handy to aggregate for you the rundown of all the best alternatives that fall in your portray criteria. As you get the incorporated rundown of all that are worth your visit, investigate just the ones which you think would be worth a visit by and by. Discovering another spot to move in is not a simple undertaking and it obliges a ton of time and exertions to scrape out the ideal spot.

When you give out the errand to your partner, be particular about your needs and concerns. Without giving out the complete and precise points of interest you may wind up getting a great deal of undesirable ranges recorded in the long rundown that he would assemble. It would wind up squandering both of your times, so make certain that you have passed on the right subtle elements to him. Since the aide is not physically show before you, you can without much of a stretch impart by sending an email or by the assistance of numerous imparting applications accessible today.

You need to verify that you give him a chance to be mindful of the accurate go in which you favor the building to be. It would be great to tell him the extent to which you are ready to use so he would bar the undesirable information when giving you the concluded rundown. In the event that you are eager to demonstrate some tolerance over the expense, do let him think about it. It would build shots of improving arrangement included in your rundown. After all it is dependent upon you to settle which one will you be acquiring, however you would get a solid rundown of choices.

The expense to contract a real estate virtual assistant is very little. It relies on upon who you are contracting and where he is spotted. Enlisting somebody for simply a little time period would not provide for you a more prominent room to arrange over the cost. Yet in the event that you are ready to work long haul with him, you can undoubtedly get a reasonable markdown and you would have the capacity to get the best administrations for a delayed time. Spare your time and vitality and let the expert handle your work and present you with a decent rundown from which you can pick the best one.

Source: http://www.kayasystems.com/let-your-real-estate-virtual-assistant-do-the-talking/

Spend Leisure Time As Your VA Works For You

An office secretary is a standout amongst the most essential representatives in any organization. It doesn't make a difference if the organization is huge or little; the supervisor is in desperate need of a secretary to help him through his day by day schedules. As the manager has a considerable measure of zones to arrangement once a day, the representatives have particular undertakings that they are capable to take care of. People have a tendency to overlook, yet all hands on deck, overlooking a vital gathering or marking an agreement is no reason. Your silliest slip-up could bring about the organization to tumble from sky directly down to the deepest pits of the earth.

How about we discuss the little organizations where the quantity of staff is exceptionally constrained. A little organization has a ton a greater number of difficulties to face than a bigger organization. It greatest test for a littler organization is dealing with the stores. While the organization procures a constrained sum, it must be circulated equitably among each staff part and an extensive sum is needed for advancing. In this circumstance it is sensible to contract an online virtual assistant instead of procuring a full time right hand who would be strolling into the workplace every day.

The virtual online aide is a superior decision from various perspectives. As a matter of first importance the greatest playing point of an online secretary is that you don't need to pay for his web association, cellular telephone, espresso, lighting and therapeutic costs. All you need to pay him is the charge that has been commonly concurred between you. It doesn't make a difference on the off chance that he exists in a costly level where need to pay more lease or on the off chance that he exists in some slum territory. You are worried about your work which ought to be carried out on time and in the obliged way.

The authoritative errands of your office don't oblige full time vicinity. The extent that taking care of the workplace email records is concerned, web empowers them to be gotten to from any corner of the earth so you require not stress over it. The online virtual right hand might be permitted access and he would begin answering to inquiries and noting the messages. He would additionally have the capacity to keep a record of the gatherings that you have performed with your customers. Without a doubt running your business is an extremely critical piece of your life; however so are your friends and family. As you cash in big of enlisting an online virtual assistant you get the time to go through with them. Appreciate your extravagances and invest time with those excessively who nurture you.

Source: http://www.kayasystems.com/spend-leisure-time-as-your-va-works-for-you/

Save Your Time and Get an Online Personal Assistant

Is it true that you are searching for approaches to minimize your deliberations on your site but then expand benefits on it? Most individuals who begin an online business regularly take after the essential tenet of not to stop the day time work. They battle to juggle both works inside the 24 hour day, yet it is less demanding said than done. Running a site is a full time work and can take a greater number of exertions than you would figure it out.

It takes a considerable measure of exertions to keep up a site and keep it accessible in the list items. Since internet searchers are a gigantic wellspring of driving movement to a site today, it is important to take after the rules that empower a site to show up in the top positions. What happens in this situation is that sadly the day occupation devours a large portion of the vitality in you and there is no time and vitality left in you for extension. Possibly you need to stop the day employment to focus on the site or you need to stop the site.

Stopping is impossible and it is for the failures. Since the site can possibly develop, it is not a decent thing to abandon it. Be that as it may since it can't give you enough income to remunerate the compensation you gain, you have to ponder different alternatives. The best choice you can benefit is to get a proficient online personal assistant for your site. Enlisting the administrations can do ponders for the site. Your VA would keep it consistently redesigned so it doesn't have just the old stuff. Separated from transferring crisp substance on it, the VA would additionally give administrations to keep it climb the positions and turn into a site that gets huge amounts of activity.

Get SEO benefits as a piece of the bundle so you have less to stress over. Your little financing in this respect can give you the returns that you have longed for when making the site. Outsourcing your SEO is not simply something that you read consistently on the web. It is something that has done marvels for some site holders and they have now stopped the day occupations and run their own particular sites. With the assistance of the online personal assistant they keep the site up and running simply the way it ought to be. Since your group works remotely, you don't need to stress over putting resources into an office and other such things. Keeps the site developing and afterward when you hit the breakthrough, resign from the day employment and revel in owning a site that truly pays you well.

Source: http://www.kayasystems.com/save-your-time-and-get-an-online-personal-assistant/

Virtual Assistant Services to Help Your Business Grow

Your developing business is well earned because of the efforts you have put in. Right now is an ideal opportunity to procure in the prizes by developing a group with the goal that you will need to push less deliberations and you can delight in the profits of owning a business and have more of a chance to go through with your family and companions that you have disregarded for so long as you've been cooped up in the workplace more often than not. The main thing you have to have as a boss is an aide who would be helping you in more than simply imparting the information transfer methodology. Your associate would additionally be helping you in the significant errands of the workplace work, for example, the site support and the showcasing battles on the web.

Presently that you are thinking about a partner, what have you settled on? Is it true that you are in the support of using a ton of cash to accomplish the errands or would you say you are considering a way that will have the assignments finished however without breaking the wallet? In the event that you are contemplating the second alternative, then you require virtual assistant services on the grounds that this assistant won't just be useful in keeping your using inside a check. Separated from costing you a great deal short of what a physical office aide, the virtual associate gives the chance to help you in the workplace as well as on the outside as well.

Procuring a VA is not another thing today yet it has been in practice from the most recent decade now. Since the web has gotten to be less demanding and inside compass of the basic man, business people groups access to virtual colleagues have ended up much simpler. Uniting with the VA is not a troublesome undertaking any longer in light of the fact that there are numerous ways a specialist can interface with the virtual right hand of his decision. The goliath internet searchers can give a stage to associate the representatives with the virtual collaborators by providing for them connection to their sites.

With a virtual office associate a representative gets one or more point that can't be obtained by virtual assistant services is that the flexibility to pick the time to work. As you are now accessible amid the day, you can name the VA to deal with the site and work amid the night. The VA can figure out how to be accessible round the clock on the off chance that you ask him. Since most VA's have tremendous groups where anybody could be accessible round the clock, a representative who employs a VA can get a virtual group to work for him at the cost of only one office collaborator.

Source: www.kayasystems.com/virtual-assistant-services-to-help-your-business-grow/

Let You Virtual Administrative Assistant Handle the Live Chat

Having a virtual administrative assistant for your business tasks is the first step towards growth. The virtual assistant would be effectively handling the tasks that can consume most part of the day and leave no room for the business owner to focus on other important issues. The virtual administrative assistant handles all the administrative tasks and also can be a powerful resource to handle the office emails and live chats. Since a web store receives customers round the clock, it is important that the live chat be available every time a customer feels the need to have his concerns addressed.

Using the live chat has become essential for web store owners because when a person is interested to purchase something but has some doubts, they need to be cleared immediately or else the customer would make the purchase from somewhere else. Letting a customer go to another web store means you have lost him forever and once he gets the thing he desires from someplace else, he will always be visiting it for future purchases and your web store will lose him forever. Since the business owner has many tasks to take care of, he cannot be present to handle the live chat every time.

Some business owners think about setting up a team of employees to handle all the tasks within the office. This is a very expensive thing to do and running the office 24/7 is not possible. As you will find less talented people who are willing to work at odd hours, you’ll have no choice but to hire whoever steps up for the job during the night shift. But in the case of a virtual assistant it is extremely easy to find a person willing to work at odd timings. The best thing you can do is hire a virtual assistant from a country that is present in a different time zone.

The virtual administrative assistant from a different time zone can perfectly handle the live chat when you have night at your place. He will be handle your customers who put in inquiries and will be the perfect tool to help increase your sales and even attend the complaints that are put in by customers. Responding to their issues on time can save you from losing customers and who knows, a customer might bring in a huge traffic by telling his friends about your store because your virtual assistant handled him so nicely.

Source: http://www.kayasystems.com/let-you-virtual-administrative-assistant-handle-the-live-chat/

Your REVA Can Take Your Business Much Higher

It seems the real estate sector is on a blast mode all over the planet. Realtors are multiplying in number and today with the assistance of web, the business has discovered new skylines to purchase, offer and rent properties. Individuals who are included in this business can truly utilize a real estate virtual assistant now. As opposed to enlisting a full time office collaborator, the virtual associate can turn out to be a superior possession for the workplace. Taking a shot at the web can give a more extensive business to work in and it can likewise encourage your customers. You would have more to offer your customers and you likewise would have the capacity to win all the more by meeting expectations as a team with the land executors of the diverse parts of the city.

At the point when running a land office you have to be upgraded normally. You have to think about every home, office, shops and other business properties in your general vicinity that are, no doubt set available to be purchased or rent. Venders today feel it more doable to set up the promotion on a site instead of call an executor to come over and take notes. The executors can seek about the new properties on the web and afterward contact the merchant to take in more about the property. Purchasers have officially given their necessities to the operators who are allowed to contact them when they discover a suitable property for their customer.

A land executor scarcely discovers enough time to inquiry the web and scrape out the properties recorded. Since he needs to meet customers, take new purchasers to take a gander at the diverse homes and conclude bargains, he is once in a while seen sitting on a work area and taking a gander at the distinctive profiles on the web. The exploration work is frequently given over to an aide. Anyhow procuring a full time partner in the workplace could be a trouble. You would be adding costs to your financial plan and you would need to shoulder the compensation of your aide.

It is better to appoint the examination work to a real estate virtual assistant services supplier. The administration supplier would charge an ostensible expense which does not include charges or paid leaves like a right hand you would be procuring at the workplace. Let the administrations supplier deal with all the exploration work for you and you will have the capacity to get a point by point duplicate of all the recently recorded properties in a solitary document. On the off chance that you tell them about the requests of your customers, they would even provide for you a rundown matching the requests of your customers so that you should simply call your customer and settle the arrangement.

Source:http://www.kayasystems.com/your-reva-can-take-your-business-much-higher/

Online Personal Assistant Can Manage Your Family Business Effectively

Are you a single business owner or run a family business? If so, then it is clearly a business with tasks divided among you and the family members and this could be a troubling thing because when your entire family is involved in a single business there won’t be time for holidays and the festivals would also mean a small treat as the entire family would be getting back to work the next day. Family business owners face the prejudice of not being able to enjoy their time to the fullest even though they earn a lot more than most of the business owners around them.

Now you need to think seriously about giving your family more time to enjoy being a business owner and hire an online personal assistant. Yes it is true that your online personal assistant will be a very good replacement to your family members who would have more time to travel and see the beauties of nature rather than being stuck in the same room for ages. While it may seem to some of your family members that it is an attempt to remove them from the business and you plan to take over the entire business, let them know that it is clearly not the case. The virtual assistant you are hiring online is never a replacement of a business owner but an addition to the force.

The VA would be handling the tasks of your family member while he i away on a vacation. This means that he does not have to cut short his vacation because some task suddenly popped up and he is required to come back. The vacation can be planned to the full extent and the tasks would be handed to the assistant online and if it is needed, the business owner / partner can keep contact with the VA over the internet and see how he is doing. You won’t be the first to hire a VA while going on a vacation nor would be the last.

Let your online personal assistant handle the tasks such as answering emails and managing queries as they land in the company’s official inbox. While you enjoy your leisure time with your family and relatives, your online personal assistant would be keeping your business running smoothly as if there is no change in it. If you do not need his services forever, hire the assistant online only when you require his services and you can pay him for the hours you have used his services. There’s no big deal in hiring an assistant online.

My 4-Hour Work Week Experiment

In a recent article, I touched on Timothy Ferriss’ book The 4 Hour Work Week. While I can’t say I agreed with the practicality of all of his suggestions, I did find some of his ideas very interesting and figured I’d try some on for size. Namely, I wanted to find my very own Virtual Assistant.

Just what is a Virtual Assistant? Well, in simplest terms, they’re like a secretary – providing administrative / clerical support to a busy executive. They can do whatever any assistant can do as long as they don’t have to be physically present. So while you couldn’t have them pick up your dry cleaning, they’d be more than happy to research an upcoming presentation for you.

The Search Begins
Ferriss’ book mentions a couple resources – Brickwork, Your Man In India (YIIM), & Elance to name a few. I chose a shot gun approach and made inquiries with all three. Evidently, I was not the first person follow in Mr. Ferriss’ footsteps. My initial requests for information from both Brickwork and YMII were met with requests for me to ‘please be patient due to a recent upsurge of customer inquiries.’

Elance was a different story altogether. I posted a job request and within a few hours started receiving bids on my project request.

I have to admit that I initially was biased towards Brickwork and YMII because both promised highly educated professionals in myriad areas of expertise. They also offered 800#s, 24 x 7 service, and skilled project management capabilities to source my tasks to a resource best suited for my needs.

I was drooling at the thought of being able to jot an email request at 9pm at night and then having a full report waiting for me in my inbox the next morning.

My expectation was that anyone I found on Elance would be hard pressed to match the infrastructure of one of the more established services.

But would that be the reality of the situation? Would the experiment be a success?

First Contact
After about a week, I had the opportunity to speak with Dr. Satwik Joglekar of Brickwork. We had a 20 minute interview where he assessed my needs to ensure we had a good fit. I really liked Dr. Joglekar but my only concern was the difficulty we had communicating with each other. His accent was very thick and I had to keep asking him to repeat himself. This made me feel horrible.

Here’s this guy. He’s extremely well educated. He speaks multiple languages. I’m confident his IQ was 10X that of mine — I know, I know that’s probably not saying a lot. But the whole time I’m having to ask him to repeat himself because I just couldn’t make out what he was trying to say. Yeah, I guess that makes me the Ugly American expecting the world to meet my needs and communicate with me on my terms — but it is what it is and IT was painful.

That same week I was sent a description of services & contract agreement from YMII. My initial contact, Pushpa, said if I was agreeable to the terms I could sign document and I’d be assigned a VA (Virtual Assistant) within 3 weeks. That’s right — 3 weeks. I read the agreement and it was fairly benign and offered a trial period which would easily let me out of my commitment if I wasn’t happy. The documentation they provided was well thought out and I was anxious to get started, so I signed.

Elance. As I mentioned I received multiple bids within hours of me putting up my original post. Many, many were boiler plate responses but a number of them responded with intelligent & well thought out proposals. All in all, there were 14 bids which I was able to narrow down to 4-5.

So ummm what’s this going to cost?
Brickwork – assuming most of our communications would be written, I was very impressed with Brickwork. I really felt they could handle anything I could throw at them. They too had a bit of a lead time before they could assign someone to me. But I got the sense whoever it was would know their stuff. But it was going to cost me. Minimum to get started I had to be willing to pay $600 a month for 30 hours of work. Yikes. That was not the $4/hr. mentioned in Mr. Ferriss’ book.

YMII had a more reasonable entry fee. Prices started at $15 per hour but went down to $7 if I were willing to commit to 160 hours per month. I settled in on their $120 per month plan @ $12/hr.

Elance varied between $4 – $40 per hour. I had offers from US & Canadian firms which were on the high end but I did get the feeling communication skills would be worth it. In the end I settled on Kaya Systems @ $6.5/hr. I settled on them not because they were the lowest bidder, because they weren’t. I just felt they had put the most time & thought in responding to my request. They said what they were good at, what they weren’t suitable for, and they provided intelligent responses to any questions I asked.

My First Assignment
So after eliminating Brickwork just for budgetary concerns. I found myself with two VAs: Ashwin as assigned by YMII and Hassan of Kaya Systems.

I still had to wait a few weeks to get going with YMII so Hassan (Kaya Systems) & I got a head start on things.

Hassan Bokhari is actually based in Athens, Georgia. He founded the company with his brother Razi after getting his MBA in Finance & General Management at the University of Texas at Austin.

Kaya has a two step process. First, all tasks are managed by Hassan or Razi. They feel as Americans they’ll be able to quickly understand what the requirements are and set performance parameters for regular processes. The second step involves transferring the work to their colleagues in South Asia. This approach makes sense as they’re essentially acting as the communications bridge between their clients and their team.

Hassan & I were both on the same page. Delegation of tasks to a VA is an iterative process. My first goal was to get regular maintenance of the Small Business Guru Web site and email newsletter into someone else’s hands. This was a series of repeatable steps that if offloaded, would free up my time to focus more on what I do best — which is NOT managing a Web site.

We started off slow. The weekly management of the Web site and newsletter generally took me about 5-6 hours per week. I was able to divide the project into chunks of work that I could transfer to Hassan. I knew I wouldn’t be able to teach the whole process to him in one week and still get the newsletter out in time. So we broke it up in chunks and over a 3 week period we eventually got it to the point where Hassan was handling the whole thing from start to finish.

At first, the back and forth of this process doubled the lead times for stuff that I’d normally just pound out myself. But once Kaya ‘got it’ — it was AWESOME. Not only did I gain the 5-6 hours a week, I just don’t have to do something that I hated doing. I can relax and know they have it covered.

YMII’s Turn
By the time YMII was ready to take me on as a client, I was already sold on this whole Virtual Assistant idea. I was excited to try YMII because I figured with their infrastructure they’d be able to really take me to the next level. Unfortunately, that changed within the first week’s worth of assignments.

Based on what I read in their literature, I was expecting YMII to bring some bench depth with respect to research and analysis. The idea was forming in my mind that I could use Kaya for data entry type tasks and YMII for research and analysis.

I started by assigning a research project. I tried to set expectations for questions I wanted answered, how long the project should take, and what resources they might want to check out. Two days later I received a very thin report that apparently took 3 hours to put together. It failed to answer my questions and was little more than a one page document with a couple links to some Web sites.

By contrast, I tried assigning the same exact project to Kaya. What a difference.

Hassan first sent me an email with some questions he had on the task. He wanted to make very sure he understood my objectives before just jumping right in and eating up a bunch of hours. Then when he did deliver the report, it was a thing of beauty. It was packed with RELEVANT information. It answered all my questions. It had summaries of the pros & cons of each option presented. It was more than I hoped for and it only cost me $18.

Conclusion
For me, Kaya Systems ended up being the clear winner.

Perhaps if I had invested more time in coaching YMII, we could have eventually established a good working relationship. I still think YMII is probably an excellent company. If anything, I’m guessing they’re probably just a victim of their own success. I just got the impression they were struggling to keep up with an onslaught of new clients and thus were not able to provide the level of service they would have liked to.

Long & short, I’d say Kaya’s success stems from the high level of involvement by their principals. They offer a great service at a great price. They take the time to understand the expectations for each task before assigning them to some random associate.

ABOUT THE AUTHOR

Kelly Andrew Brown of Small Business Guru provides Coaching, Inspiration and Practical Advice for Small Business Owners and Entrepreneurs. Subscribe to the free, weekly newsletter at :

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