Virtual Office Assistant the Best Choice for a Small Business Owner

Some of you may be asking what a virtual office assistant is. As futuristic as it sounds, it would not be wrong to say in this context that the future is already here. A virtual office assistant is already present for the world to make use of and this assistant is no less than any kind of a regular office assistant. But the difference in this kind of assistant is that he provides the client services from a remote office and never walks through the gates of the client or his employer. While this may sound weird to many office bearers; but a larger community makes use of his services just because of this quality.

Many business owners are now more interested to hire online virtual assistants for their official work rather than the regular office assistant. The benefits of working with the virtual assistant are many and there is no loss but profit when compared with the regular office assistant. Let’s be frank here, what duties do you expect from your assistant who walks in your office daily and performs his duties. Obviously the work you expect from him is to handle the official emails, answer queries, send a number of new emails and attend telephone calls. Rarely would your office assistant would perform any additional tasks but all the assistants who work in offices over the globe do nothing more than this and they charge heavily for it....Read More

Break Free From Expenses with an Online Virtual Assistant

The reason to hire an assistant online is because of the many benefits associated with it that a regular assistant in the office cannot provide. The first on the list is the cost effectiveness. A regular assistant in the office would charge a high salary for which most small businesses are not quite ready yet. As the business generates just enough money to support a single person or a family, hiring another one can put a huge stress on the budget and can derail the business’s financials. The virtual assistant can be hired in two ways. If you have enough work to keep him busy for a full day all over the month, choose him on a fixed monthly fee which obviously will be a fraction of the regular office assistant. If not, than hire him on hourly basis and pay only for the hours you take services from him.

The second benefit you get with an online virtual assistant is the low maintenance cost. Since your assistant isn’t coming to your office for work, you do not have to purchase a PC for him nor do you have to provide him office space. As you are not providing him office space you do not have to provide him a table, chair and the other items needed for work. Hence there is zero office maintenance cost from his side so you get another place to save money from even with a hired assistant. These major factors have made small businesses break free from high operational costs and get time and money to spend on expansion and growth....Read More

Source : http://www.kayasystems.com/break-free-from-expenses-with-an-online-virtual-assistant/

No Investment Needed with an Online Personal Assistant

Since a human being is termed as a social animal, there is no way a human being can stay away from his gatherings, friends and family for a long time. Ultimately he returns only to find that either his return is too late and there aren’t enough people to welcome him like the old times, or when he returns, the business starts suffering in the backend. So, in order to have balanced life, the business owner ultimately feels the need for an assistant but if he hires one in the office, his profits would be terribly shortened and it would have an adverse effect on the business. Now what to do? The business owner is now trapped and the way out can be very difficult.

The only possible way out is to hire an online personal assistant who would not only be cheap to hire, but will also make the life of the business owner easier and organized. Thanks to the modern technology the task to hire an assistant on the internet is easier than ever. A business owner can find hundreds of assistants over the internet who are not only available to work for him, but they are experienced professionals so that there is no lengthy trainings required and the work can commence within minutes....Read More.

Source : http://www.kayasystems.com/no-investment-needed-with-an-online-personal-assistant/

Company Growth with a Virtual Personal Assistant

As business starts to get out of the initial phase and real work starts pouring in, managing it alone can be a troublesome task. The need for an assistant becomes undeniable but the business is definitely not in a position to hire one. Hence the business owners are required to work extra, spend their evenings and even nights in the office completing the tasks that only they can do plus the tasks that can be easily performed by an office assistant.

Now thanks to the modern technology or more probably the internet, business owners can save themselves from becoming a mule and be more like an owner by hiring a virtual personal assistant. This type of personal assistant is not only affordable, but also to provide all the services required by a business. The only service he won’t be able to provide is to report in the office because this personal assistant works remotely....Read More

Enjoy Your Life and Being a Business Owner with the Virtual Assistant Services

Do you envy your competitors when you find out that they were enjoying the weekend while you were stuck in the office trying to finish the pending tasks of the week and preparing for the coming week without much success? And since you didn’t get to spend a great weekend and the thoughts of the outdoor life were so intriguing you couldn’t concentrate on the tasks and you’ll have to spend another weekend in the office. This routine can be very depressing and you’ll soon be leaving work incomplete and spending the weekends outside. Not only will you be uncomfortable the entire weekend knowing deep inside your heart that what you are doing is not only wrong, but harming your business too.

Now you can save yourself and your business both at the same time by getting reliable virtual assistant services for your business to take care of your work not only for the weekends but on a daily basis so that you can lead a normal life once again. Services provided by the virtual assistant are not only professional to the deepest core, but they are also targeted to make your business stable. It is beneficial in every way to get the services of a virtual assistant than hire a personal assistant in the office. If you would like the details, here are the highlights....Read More.

The Convenience of Having Your Own Virtual Administrative Assistant

While fulfilling a lot of duties and administrative tasks, a virtual administrative assistant has many more abilities to work as a team member than a regular office secretary or a personal assistant. Modern office demands are now various and they do not revolve around just to reply some letters. Modern business techniques require a lot of work to be done online and not just on a monthly basis, but on a daily basis. If the company doesn’t get involved in many different activities, it is the job of the virtual assistant to make it look like an extremely active company without faking everything.

The work online can be crafted to be in favor of the company and since these years are called the years of social media by the gurus, the virtual assistant can create a lot of buzz on the social media pages through his internet marketing skills. It is important to have Facebook pages and Twitter accounts for every business today and they also need to be updated regularly to keep the followers and fans involved and engaged. Studies reveal that especially the young generation of today finds it more appealing to get informed about the sale and other important events of a company from their social media pages...Read More

Source : http://www.kayasystems.com/the-convenience-of-having-your-own-virtual-administrative-assistant/

2 Things to Keep In Mind When Working With a Real Estate Virtual Assistant

Are you involved in the real estate business? Do you find enough time to manage the clients and update all the data in the systems before it gets too late? Do you find it difficult to juggle the tasks successfully and still be able to beat competition? Are you feeling the heat of the competitors and wish you had an assistant but since your office isn’t big enough you are not hiring one? All of these questions are easy to answer but finding the right solution can be a very difficult task. Being in real estate business is not easy because time is what matters and realtors are always short of time.

Hiring an assistant in the office can be a bad choice. It would not only increase your operational costs, but it will also require you to upgrade your office, rent a new one if your office is currently small and increase a lot of other expenses too. Hence realtors should always opt for a real estate virtual assistant who will do all the tasks a normal assistant in the office would do but without raising the costs. The options with a real estate virtual assistant are many and any realtor big or small can easily afford to hire one according to his budget....Read More

Source: http://www.kayasystems.com/2-things-to-keep-in-mind-when-working-with-a-real-estate-virtual-assistant/

Virtual Office Assistant – Your Key to Growth

As the business world continues to grow tougher, business owners should look at all the possible ways to cut operational costs in order to save more for themselves and for their business. Every business form a fortune 1000 company to even the smallest startup businesses is in search of ways to cut down operational costs and what better way to make a start at it by hiring a virtual office assistant. Admit it, you cannot run a business alone and sooner or later you will need a person to help you with the daily tasks. Soon you’ll be feeling the pressure and think of an assistant to help you deal with the burden and get the work done in time.

Instead of hiring an assistant in your office whose salary will be a great burden on your business’s wallet, go online and hire a person who will be helping you without costing you a fortune. In today’s world where internet is cheaper than a bottle of milk, everyone owns an internet connection and there is no way you won’t be finding a virtual assistant for your office tasks. The internet is filled with links to teams and even individuals providing the online virtual assistant services. But if you are an organized business and cannot afford delays and mistakes, there is no way you should go for an individual but you should hire an organized team to handle your tasks...Read More.

Your Online Virtual Assistant Is a Multi Purpose Assistant

The internet is filled with bogs and articles screaming out for the undeniable need of an online virtual assistant especially for the small business owners. If you are a small business owner and have searched for a virtual assistant you might have come across these articles and blog posts. But do you even know how useful a virtual assistant could be to your business? Virtual assistants are not just about handling your regular data entry and replying formally through the official emails, they are professionals who can do a lot of work to help your business reduce operational cost without cutting down quality.

Here are some of the things a VA can assist our business with.

Website building and maintenance
It wouldn’t be news to you about the importance of having a website for your business. But do you know how much you would need to invest to hire an IT department equipped with the best website developers? Surely you can’t afford to have a team of website developers in your budget and you’ll need to have it built and maintained as well. Your VA can provide you complete technology services and even a backup when you are done with the building of the website and need it to be maintained for proper long term functionality....Read More

Source : http://www.kayasystems.com/your-online-virtual-assistant-is-a-multi-purpose-assistant/

Why to Prefer an Online Personal Assistant?

Hiring a number of employees to handle the administrative tasks for your small business can lead you towards bankruptcy. If you own a small business and wish to have an assistant who would help you in your official tasks, then you need not to hire a person inside your office but hire an online personal assistant. Hiring a personal assistant online would certainly get the work started without your investment. If you want to know what benefits you get when hiring a virtual assistant for your small business, then here is a list worth reading.

No start-up investment
If you hire an employee in your office, the first thing you would have to do is provide him office space to work and equipment too such as the computer, table, chair and other stuff. Now going online, you get an assistant without even purchasing a pencil. The VA has a complete setup already made to facilitate his client to the maximum. All you have to do is explain the tasks and the format for the reports to your virtual assistant and get the work started. Now you have not only saved yourself from a huge investment, but you also have managed to get your work started without any delays....Read More

Source : http://www.kayasystems.com/why-to-prefer-an-online-personal-assistant/

How a Virtual Personal Assistant Takes Your Business to the Top

Perfect professional skills and the ability to multi task, these are some of the reasons why companies are keen to hire a virtual personal assistant than someone else for their tasks. Having a single resource able to manage and effectively complete multiple tasks save the company time and money. What do you think a virtual assistant is capable to do? Here are some of the tasks he can effectively complete with perfection and professionalism.

Content moderation and marketing
We all know that content is King! There’s no denying to the fact if you want your money minting website to rank high in the SERPS. You’ll be needing fresh, unique and SEO friendly content on a daily basis to have it spread around the internet building quality back links for your website. Your virtual assistant would keenly provide the exact articles and blogs for your website so that your business website starts growing and climb to the highest rankings possible..... Read More

Source : http://www.kayasystems.com/how-a-virtual-personal-assistant-takes-your-business-to-the-top/

Why VA Services Suit Your Business

Are you a small business owner striving hard for growth? Are you tired of managing all the office work and trying to reach the client on time? If this is your routine, then you need to get virtual assistant services and make your work life easy and organized.

Owning a business is not about trapping yourself in it and miss all the fun. While it certainly pays for the hard work put in business, but it never pays if you are putting in the hard work the wrong way. As a business owner there are more important things which demand your attention than just the administrative tasks. Think about the real growth you could get if you have peace of mind when you arrive at the office rather than the hassle you are in whenever you step inside your office......Read More

Source : http://www.kayasystems.com/why-va-services-suit-your-business/

Ask Questions When Hiring Virtual Administrative Assistant

Making the decision to hire a virtual administrative assistant can be a tough one. You need to make sure that you are ready to make the hiring effective right away. Many times people start search for a virtual assistant without deciding where to begin and what to expect from him. Unplanned hiring is often ineffective and a waste of time and money on the whole. Here are some questions to ask yourself before you get ready to hire a virtual assistant.

What are the tasks that you need completed?
This is one of the most important questions. Unless you know clearly what your virtual assistant will do for you, you can never delegate the right tasks and keep him busy. This will also help your VA to learn about his duties and how to effectively manage the project.

Hire a Reliable VA to Make Your Business Life Easy

Are you too much engrossed in your work and business that you are neglecting your other responsibilities? Do you daily have a long list of to-do things that it becomes difficult for you to manage all in a day? Do you want to take rest while your work is completed in your sleep? If answer to these and other such questions is yes, then you need to have an online virtual assistant who can take off the burden from your shoulders and allow you to do justice with your personal and business life with ease of mind.

 

An online virtual assistant (VA) is a skilled, expert and experienced person who is efficient and well organized to handle the office tasks. VA provides specialized administrative services to the entrepreneurs, businessmen and managers. Typically, assistants were considered to do common types of tasks such as typing, transcribing and other repetitive administrative task. But virtual assistant has changed the meaning of the office assistant which was limited to such common office tasks. Now virtual assistants are considered specialized and highly skilled people who have the ability to perform multiple tasks according to your business requirements...... Read more

Your Balanced Life A Reality with Virtual Assistance

When you are engaged in some kind of business or running some business, you are often occupied with so many different things and tasks that you tend to forget one or another thing. You often may not get time for your family or for your social life. Some businessmen do not even get time to get necessary sleep or to go to the doctor for their regular medical checkup. This is where the need for personal assistant arises. The personal assistant helps such people to maximize their time and energy as well.  Full time office personal assistants usually cost more, so small business owners might not be able to afford having full time personal assistant. Even large scale business owners sometime prefer to have part time personal assistants to save their cost on employee benefits. This situation has increased the demand of online personal assistants.

In the past few years, the concept of virtual or online personal assistant was not very common but with the wide spread introduction and use of latest web and IT technology, the concept of online or virtual personal assistant is getting popular. Now you can even find online sites or companies providing the services of virtual or online personal assistant.

So if you are running a business, spending extremely busy official life and wants to save your cost or you have a family whom you are neglecting for quite long time due to your tough business routine then you must hire an online personal assistant. You cannot just assign this huge responsibility of organizing your business life, to just anybody. So you must choose the online personal assistant with prudence as making a wrong choice can ruin your business instead of benefiting it.

The first step towards hiring a online personal assistant is to write down the description of the jobs which you want your personal assistant to take care off. Your list should have the particular details of what the online personal assistant should do on your behalf. After jotting down all the important points, the next step is to advertise your job posting. You can advertise through a local newspaper or can choose to open your job posting on different online employment sites. You need to place all your contact details so that the candidate can contact you. You also need to mention the place from where you prefer to hire online personal assistant. If you are posting on a website, you can even check the profiles of the potential candidates who apply for your job posting. This will help you to choose the right job candidates with the required skills. After choosing the candidates, you can conduct an online interview or a telephonic interview with the candidate. You can also ask your partner or any other co-worker to help you out with the right choice. Next step is to screen out the right candidate for the job. Jot down the interview answers and review if the candidate fits your requirements. After final selection prepare an orientation session with your online personal assistant as it is very important to brief him or her about your business needs and requirements. Finally, set a trial period before you decide to give him a contract.

Working as a Virtual Assistant In 2014

If you are planning to become a virtual personal assistant you should be prepared to provide services which range from providing administrative support to provide consultation through email, fax or phone. In other words, you are required to stream line the business of your clients while they need to concentrate on their regular business functions.

Qualifications and duties of a virtual personal assistant

To become virtual assistant, you do not just need to have typing skills. It is much more than that. A virtual personal assistant should possess the thinking of an entrepreneur for developing understanding of the business world, and then assisting other businessmen by providing them with the secretarial services. The duties which virtual personal assistants have to fulfill depend on the nature of the business he or she is working for. But there are some basic duties and skills which are required for the job are typing, transcribing, doing data entry, creation and management of databases, desktop publishing and creation and management of website blogs.

But above all, you need to put in your hard work and a motivation to learn and move ahead. The experience when combined with strong planning will help you to go a long way in the industry.

Salary range and planning

You need to contact with the local Chamber of Commerce, enterprise agency or regional start up business centers, who can guide you with the charges. They will provide you guidance with the basics such as how much you should charge to sustain a living. This will help you to plan and manage your charges.

Virtual personal assistants mostly charge on hourly basis and this per hour rate varies largely by the location and kind of services you are offering. Simple jobs such as data entry or processing are mostly low paid but you can earn higher by specializing and increasing your skill levels.

On average as a virtual personal assistant you can start with $ 12 per hour, if you have just the basic skill level. But if you have many different specialized skills and experience and can handle more complex jobs, then you can expect to be paid $ 45 per hour. The amount you earn depends on the number of hours you work per week.

Resources for finding job

It is very important to have patience while you are looking for the job of virtual personal assistance as it takes time to get a good job. Meanwhile you are trying to find good opportunities and developing your business as virtual assistant, you can try out these steps which might prove helpful;

• Do some research about virtual personal assistants and their responsibilities.
• Try to develop a professional name of your company.
• It is important to do develop business social network. You can join the local business associations or can also join networking websites.
• Subscribe to business magazines and read them as they will be helpful to develop your business insight.
• You can also take a business course for getting certification for your skills.

You can earn handsomely from the job of virtual personal assistant if you are well organized, have a sound business strategy and possess an understanding of streamlining business.

Increased Demand of the Virtual Assistant Services

The virtual assistant services are phenomenally growing as companies are now looking more towards minimizing their overall costs. Virtual assistants are hired on contract basis and are paid on hourly basis. This enables the companies to save the costs of the employees benefit funds and they do not have to spend large amount of money on equipments and real estate, as they do not need to make more room for an additional desk or to buy a new computer.

But there are some apprehensions while hiring virtual assistants. Can you trust the virtual assistant you are hiring with the sensitive and important information about your business? And how will you be able to know whether they are working properly or just wasting time?

Virtual assistants are not a new job industry. There were virtual assistants even before the era of internet. Then they used to fax machines and telephones to keep in communication with their employers but they were rare at that time. Now with increasing and advanced technology and internet availability, virtual assistants have become far more common. Companies are now becoming more and more accepting and fond of the remote workers as it has become much easier and quicker to keep in touch and perform clerical office work from home based office.

Virtual assistant services are becoming more popular among the small scale businesses as they do not need to have a full time assistant for their work. Just few hours a week is enough for them. It saves their cost on hiring a permanent employee. Though the hourly cost of the virtual assistant is higher but it is still low then the cost of hiring a permanent employee.

People or businessmen who are hiring or want to hire virtual assistants need to give up some control and they should feel comfortable for online communication. If they cannot do this, it is not recommended for them to hire virtual assistants.

It is important that you hire a virtual assistant after checking all the references and portfolio on the online sites. This enables you to find the right person for the job. It is important to develop trust and confidence; otherwise this working relationship will not work for you.

Some of the businessmen and employers are concerned that the virtual assistants will charge for an hour even if they are watching TV during that hour. Their concerns are right. But if the virtual assistant is fulfilling his or her duties with complete dedication and providing you with the good outcome then it is worth paying them some extra money. But still it will not cost you as much as it cost to hire a permanent full time office assistant for secretarial work. You have to pay them permanent employees benefits in addition to their pay which will definitely cost you more.

So the positive aspects of virtual assistant services outweigh the negatives. There is no harm in hiring a virtual assistant for your business and cut down on your costs.